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Vendor Infomation/ Regulations

2017 Alabama Gourd Show

October 21 and 22

Vendor Rules and Regulations

  • All vendors MUST be a member of the American Gourd Society (AGS) or a state chapter of AGS.
  • Vendors must enter a minimum of three (3) exhibits in the Show Exhibition.
  • Any item previously entered in any ALGS show is not eligible for entry.
  • Vendor’s merchandise must be 90% gourd related.
  • Inside Vendors will have a space approximately 10’ X 10’ with one table and two chairs.  Extra tables can be reserved for an additional $5 per table. Table cover(s) provided by the vendor, will extend to or near the floor. Electricity is available on all spaces. Vendor must furnish UL approved cord of appropriate size and length as well as any additional lamps or light fixtures needed. 
  • Vendors returning from last year’s show or those who will be teaching a class or giving demonstrations will be given first priority on booth sites. In order to be assured of a space, all applications and checks should be postmarked no later than September 15. Vendor spaces will be assigned and confirmation sent as soon as possible.
  • Vendors must be set up by 9 a.m. Saturday and remain set up until 4 p.m. Sunday.  Exceptions are total sellout. 
  • Vendors may register and set up Friday 10 a.m.-6 p.m.  Absolutely NO inside setup before 10 a.m. Friday.  Note: If you arrive early, we would welcome your help in preparing the civic center.
  • The Alabama Gourd Society will provide reasonable security, but assumes no responsibility for accidents, damage or theft.
  • Absolutely no requests for relocation of booth(s) will be honored at the show or after cutoff date.
  • All vendors are responsible for collecting and paying state, county, and city sales tax. Tax forms will be provided in vendor registration packet. We provide the State of Alabama Department of Revenue a list of names and addresses of all participating vendors.
  • No refunds given after September 1, 2017.
  • A return-check fee of $25 will be charged.
  • No sale of imported gourds.
  • Refreshments, provided by the Alabama Gourd Show Committee, will be served during set-up on Friday, October 20, 2017. We plan to have stew and chili. On Saturday and Sunday food will be available from a food vendor

 

General Rules for Showing

  • Any individual may exhibit.  Each individual may enter only one exhibit per class and the entry must be the entrant’s own work. Youth categories may have help with things needing adult supervision, such as cutting with saw, etc.
  • Exhibits may be placed between 11 A.M . and  5:30 P.M.  Friday, October 20th. Judging will begin promptly at 6:00 P.M.
  • Entry tags will be provided and must be attached to each exhibit.  After judging is completed, exhibitor’s name will show on entry tag. Business cards will not be allowed; however, after judging is completed, vendor may put booth number on exhibitor tag.
  • Committee/judges reserve the right to change, subdivide, combine, or relocate exhibits to appropriate classes, to prevent disqualification.
  • Committee/judges have the right to disqualify inappropriate or incorrectly categorized exhibits.
  • Judging will begin at 6 P.M Friday.  Competition area will be closed to everyone except the judges and assistants during the judging period.  The decisions of the judges will be final.
  • Gourds must predominate in all classes.  No pumpkins, squash, etc. of any kind are to be entered into the Show competition in any class.
  • Any exhibits not picked up at end of Show will become property of ALGS.
  • All exhibits, ribbons, and entry tags must remain in place until the end of the show, 4 P.M., Sunday, October 22, 2017.

General Rules for Awards

  • Ribbons will be given to the top three (3) places in each class.  Honorable Mention ribbons will be awarded in youth categories only.
  • Ribbons will be awarded at the judges’ discretion.
  • Ribbons and entries must be left in place until the end of the Show, 4 P.M., Sunday.
  • “Best of Show” ribbon for a single entry will be selected, and awarded from  Blue Ribbon winners.
  • “President’s Award” will be selected and awarded  by the President.
  • “People’s Choice Award” will be voted on by the public, and awarded at the dinner on Saturday night.
  • Best of Show, President’s Award and People’s Choice will be announced at the dinner banquet Saturday night.
  • Gourd Queen or King will be announced at the dinner banquet Saturday night. Points will be calculated from all 1st 2nd and 3rd place ribbons. 1st place ribbons = 3points, 2nd place ribbons = 2points, 3rd place ribbons =1 point (In the event of a tie, winner will be selected with the most blue ribbons.)

 

 

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